Terms and conditions (with EULA and Copyright)

Effective Date: 01-06-2025
Last Updated: 01-06-2025

These Terms and Conditions (“Terms”) govern the use of CEREBRID, a software-as-a-service platform designed, developed, and offered by Leuqin Technologies, a company incorporated under the laws of India [with its registered office at Door no. 420, Maruthayath Plaza, Kottarakkara, Kollam district, Kerala] to dental professionals and dental clinics (“you”, “your”, “Client”).
By accessing or using CEREBRID, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use the platform.
1. Definitions
"CEREBRID": The proprietary SaaS platform provided by Leuqin Technologies, built specifically for dental clinic management.
"Client": A dentist, dental practitioner, dental clinic, or owner/manager of such an entity subscribing to CEREBRID.
"Users": Individuals authorized by the Client to use CEREBRID (e.g., associate dentists, receptionists, admin staff).
"Service": The access and use of CEREBRID, including features and modules available as part of the subscription.
"Subscription": The annual plan entitling the Client to use CEREBRID during the paid term.
2. Eligibility and Verification
CEREBRID is exclusively intended for use by licensed dental clinics and registered dentists (For other practitioners or clinics, please visit our website for more information). To ensure the integrity of the platform and prevent fraudulent use, practising dentists are required to provide a valid Dental Council of India (DCI) registration number during the onboarding process.
The submitted DCI registration number will be subject to verification. Access to EHR and continued use of the platform is contingent upon successful verification of this registration.
In the event that:
i. the DCI registration number cannot be verified or
ii. is later found to be invalid or fraudulent after subscription,
access to EHR will be denied or revoked. In such cases, any subscription fees already paid will be refunded within 60 days, after deducting applicable taxes and processing charges.
Leuqin Technologies reserves the right to take further appropriate action in cases involving fraudulent submissions.
3. Service Description
CEREBRID is an intelligent, cloud-based software platform that leverages Artificial Intelligence (AI) and Machine Learning (ML) technologies specifically designed to support and streamline the operations of dental clinics and assist practising dentists in their professional workflows. The core features of the platform may include, but are not limited to, patient registration and history tracking, dental charting and treatment planning, digital prescriptions (with drug interaction checker) and consent forms, appointment scheduling and reminders, billing, invoicing, and payment tracking, image and X-ray storage, and other administrative functions. The exact features available may vary depending on the chosen subscription plan or configuration. All the data generated by our model is constantly monitored and verified by expert doctors. However, in the event of any discrepancies identified during system use, users are advised to apply their clinical judgment and medical expertise to determine the most appropriate course of action.
4. Subscription and Payment Terms
Subscriptions are billed annually in advance, and all fees are inclusive of any applicable taxes (e.g., GST). Once activated, subscriptions are non-refundable, except as required by law. Access to the service will only be provided once payment has been completed. Failure to renew the subscription will result in suspension of the service, and there is a risk of data deletion after a defined grace period of 30 days.
5. User and Client Responsibilities
You agree to provide complete and accurate registration information for all dentists associated with the clinic who are intended to access and use CEREBRID. You are responsible for using CEREBRID solely for lawful purposes related to your dental practice and must not share your account with unauthorized individuals. Additionally, you are responsible for ensuring that all patient and treatment data entered into the system is accurate and lawful. You must comply with the Dentists Act, 1948, and other applicable regulations. You are also responsible for keeping your login credentials confidential and secure, and for promptly notifying us of any unauthorized access to your account.
6. Data Privacy and Protection
CEREBRID adheres to the Information Technology Act, 2000 and the SPDI Rules, 2011. Client data, including patient records, remains the sole property of the Client. We do not utilize any third-party applications, software, or APIs in connection with CEREBRID for handling patient data. The Company will not share or disclose your data to any third parties except as required by law or court order. We maintain reasonable technical and organizational measures to protect the integrity and confidentiality of all data.
7. Intellectual Property and Copyright
7.1 Ownership
All features, functionality, code, UI/UX design, text, and trademarks related to CEREBRID are the intellectual property of Leuqin Technologies.
7.2 Copyright Notice
©2025 Leuqin Technologies. All rights reserved.
CEREBRID and associated content are protected under the Indian Copyright Act, 1957, and international law. Unauthorized reproduction, modification, or distribution is prohibited.
7.3 License Restrictions
You may not reproduce, copy, commercially reuse, extract, or manipulate any part of the CEREBRID software at any cost. Creating derivative works, modifying, distributing, or reverse engineering CEREBRID is strictly prohibited. All rights in the CEREBRID software, including its trademarks, content, and associated documentation, remain the exclusive property of the Company. However, client-specific content—such as patient records and bills—remains owned bythe Client.
7.4 Trademarks
The “CEREBRID” name, logo, and other identifiers are trademarks of Leuqin Technologies. Unauthorized use is prohibited.
7.5 Feedback
You may voluntarily submit feedback or suggestions to help improve CEREBRID through our dedicated suggestions interface, and the Company reserves the right to use them and make necessary changes to the software on a regular basis.
8. Software License (End-User License Agreement)
8.1 Grant of License
You are granted a non-exclusive, non-transferable, revocable license to use CEREBRID for managing your dental clinic during your active subscription. This includes access by authorized staff. The Client is responsible for all Users under their account and for ensuring authorized use only.
8.2 Restrictions
You may not share login credentials outside of authorized personnel or with other users within the same clinic. Additionally, you should not use untrusted Wi-Fi networks to access our platform, in order to maintain the security and confidentiality of your data.
8.3 Intellectual Property
All intellectual property rights in CEREBRID remain with the Company. No ownership of the software is transferred to you.
8.4 Subscription Term
This license is valid only during your active subscription and will need to be renewed manually upon expiration.
8.5 Termination
The license may be terminated for breach of terms, non-payment, or unlawful use. Upon termination, access will be disabled.
8.6 Disclaimer
CEREBRID is provided 'as is.' We are fully committed to providing a stable, high-quality experience and continuously strive for 100% uptime and dependable service, although there are no formal guarantees regarding uptime or specific performance levels.
8.7 Limitation of Liability
To the maximum extent permitted by law, the Company is not liable for any indirect, incidental, special, or consequential damages, including those arising from your misuse of the software or failure to comply with applicable laws. Total liability is limited to the subscription fee paid by the Client for the current annual term.
8.8 Governing Law
This Agreement is governed by Indian law. Disputes shall be subject to arbitration under the Arbitration and Conciliation Act, 1996, seated in [Insert City]. Courts in [City, State] shall have exclusive jurisdiction for interim relief.
9. Technical Support and Maintenance
Support is available by phone from Monday to Saturday, between 8:30 AM and 5:30 PM (IST), and by email every day, including weekends, as per Indian Standard Time (IST). Scheduled maintenance may temporarily interrupt the service, but we will notify you in advance. We strive to maintain high availability and make every effort to ensure uninterrupted access to the service.
10. Termination and Data Retention
We may suspend or terminate your access with proper notice for reasons such as non payment, violation of these Terms, or any misuse or illegal activity. Upon termination, access to the service will be disabled. You may request to export your data in a specified format within 30 days. After this period, your data may be deleted or archived as per applicable law.
11. Indemnity
The Client agrees to indemnify, defend, and hold the Company harmless from and against any and all claims, liabilities, damages, losses, or expenses, including reasonable legal fees, arising out of or related to the Client's use of the Service, any breach of these Terms, or any violation of applicable laws or professional regulations.
12. Modifications
We may update these Terms from time to time. All changes will be communicated to the Client via email or through the platform. Continued use of the Service after updates constitutes acceptance.

Privacy Policy

Effective Date: 01-06-2025
Last Updated: 01-06-2025
This Privacy Policy explains how Leuqin Technologies ("we", "our", or "us") collects, stores, and protects personal and sensitive information when you ("you", “Client”) use our dental practice management software, CEREBRID.
We are committed to protecting the privacy of dental professionals, their staff, and their patients. This Policy is in accordance with the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (“SPDI Rules”).
1. Scope
This Privacy Policy applies to:
i. Dental practitioners, clinics, and owners using CEREBRID.
ii. Clinic staff and authorized users accessing CEREBRID.
iii. Patients’ personal and medical data collected and stored via CEREBRID.
2. Information We Collect and its purpose
We collect the following categories of information:
A. From Clients (Dentists/Clinics):
Full name, clinic name, contact details: To identify and contact the client for potential customer service, support or system updates, maintain audit logs for professional and legal accountability, improve platform performance and user experience, and comply with applicable laws and regulations.
Dental Council registration number: To verify the authenticity of dentist.
Business address and payment information: To identify and contact the client for potential customer service.
B. From Users (Staff):
Names, roles, login information: User activation and deactivation.
3. Data Ownership
You (the Client) retain full ownership of the patient data stored on CEREBRID. We act solely as a data processor and do not claim ownership of, nor will we use, patient data for marketing, research, or analytics purposes. Rest assured, patients' personal and medical information will never be sold, rented, shared, or disclosed to any third party.
4. Consent and Legal Basis
The Client is responsible for obtaining the necessary patient consent in accordance with applicable Indian law before uploading their data. For any teleconsultation, prescription, or record generation, the Client must ensure that appropriate informed consent is properly documented. CEREBRID provides tools to collect and store such consent digitally to facilitate this process.
5. Data Storage and Security
We implement reasonable security practices in accordance with Rule 8 of the SPDI Rules to ensure the protection of your data. This includes encrypting data both in transit (using SSL/TLS) and at rest, performing regular backups which are stored securely, and enforcing access control through authentication and role-based permissions. Additionally, audit logs are maintained to monitor system activity, and hosting is provided on fast, secure, and reliable servers located in India.
6. Data Sharing and Disclosure
We donot share your data with any third party, except when required by law, court order, or government authority.
7. Data Retention and Deletion
Data will be retained for the duration of your active subscription. Upon account termination, you may request an export of your data within 30 days. After this period, the data may be permanently deleted or archived in a non-identifiable format.
8. User Rights
As a Client, you have the right to access and export your clinic and patient data, correct any inaccurate entries, request the deletion of certain data (subject to medical and legal retention requirements), and revoke consent for non-essential communications. To exercise these rights, please contact us at: [customercare@cerebrid.com].
9. Breach Notification
In the event of a data breach affecting sensitive personal data, we will notify the Client within 48 hours of discovery and take immediate steps to mitigate the impact and prevent further unauthorized access. We will cooperate fully with relevant authorities and regulatory bodies to comply with legal requirements and provide a detailed report on the breach, including the nature of the incident, the data affected, and the measures taken to address it. Additionally, we will assist the Client in any necessary steps to protect individuals whose data may have been compromised, ensuring the security and integrity of your data.
10. Changes to this Privacy Policy
We may update this Policy periodically. All changes will be communicated to the Client via email or through the platform. Continued use of the Service after updates constitutes acceptance.
11. Contact Us
Leuqin Technologies
Door No. 420, Maruthayath Plaza,
Kottarakkara (PO),
Kollam (District) Kerala,
Pin: 691531
Email: contact@leuqin.com